Job Description

Administrative Assistant

The Administrative Assistant position at the United Nations Department of Operational Support involves providing comprehensive administrative support to the Office of Supply Chain Management. The role includes managing human resources activities, budget monitoring, and general administration tasks. The assistant will coordinate meetings, maintain records, and assist in data analysis and reporting. This position requires strong organizational skills and the ability to work collaboratively within a team.

Candidate Requirements:

• High school diploma or equivalent
• Minimum five years of experience in administrative services, finance, or human resources
• Experience with Microsoft Office Suite
• Experience maintaining SharePoint sites or similar platforms
• Experience in data analytics and visualization tools is desirable
• Fluency in English; French is desirable

Responsibilities:

Within delegated authority, the Administrative Assistant will be responsible for the following duties:

• Human Resources Management
• Budget and Finance
• General Administration

Competencies:

PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education:

High school diploma or equivalent.

Job - Specific Qualification:

Not available.

Work Experience:

A minimum of five (5) years of experience in, administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher. Experience in the use of Microsoft Office Suite, including Excel, Word and PowerPoint is required. Experience maintaining SharePoint sites, Teams channels or similar collaboration platforms is required. Experience working with data analytics and visualization tools and developing data analytics and visualization reports and dashboards is desirable. Experience in preparing meeting notes, memoranda, talking points, drafting correspondences, presentations or equivalent is desirable. Experience in providing administrative support in the United Nationals Common System, or comparable public sector institution, is desirable

Languages:

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult for details).

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